Data Processing Addendum

Scope of processing

• Subject matter: provision of email signature management.
• Duration: for the term of your subscription plus the deletion period.
• Categories of data subject: your employees, contractors and invited users.
• Types of data: name, work contact details, job title, department, office, profile photo and signature content.

Our commitments

• Process personal data only on your documented instructions, including the instructions given through the product.
• Ensure personnel with access are bound by confidentiality.
• Apply appropriate technical and organisational security measures.
• Assist you with data subject requests, impact assessments and breach notification.
• Notify you without undue delay after becoming aware of a personal data breach.
• Delete or return personal data at the end of the engagement, subject to legal retention.
• Make available the information needed to demonstrate compliance and allow an audit no more than once a year on reasonable notice.

Sub-processors and transfers

You give general authorisation for the sub-processors listed on our sub-processors page. We will give at least 30 days' notice before adding a new one, and you may object on reasonable data-protection grounds. Where data leaves the EEA or UK we rely on the Standard Contractual Clauses, or the UK Addendum, as applicable.

Signing a copy

If your procurement process needs a countersigned PDF, email supporthelpme@myglobalsolutionsgroup.com and we will return one.