Email signature rollout checklist

List desktop, web and mobile clients. Check the installation guide for each client before selecting a rollout method.

Confirm logos, colours, names, job titles, phone formats and disclaimer wording. Have legal wording reviewed where necessary.

Decide who designs, who approves and who manages directory connections. Start with a small pilot group.

Send real test messages from each supported client. Check images, links, replies, forwarded messages and mobile rendering.

Use the relevant client installation guide. Directory import and approval rules do not automatically stamp outgoing email; mail-server stamping is not currently available.

Test tracked links and banner dates. Assign someone to maintain contact details and review signatures after brand changes.