Company identification
In the UK, EU member states and a number of other jurisdictions, companies must state their registered name, registration number and registered office address on business correspondence, including email. The usual home for that is a small line under the signature.
Confidentiality disclaimers
A confidentiality notice does not create a contract with an accidental recipient, and courts rarely give it much weight. It still has value as a statement of intent, and some regulated industries expect it.
Keep it short. A five-line disclaimer under a three-line signature reads as noise.
Regulated industries
- Financial services: regulator registration numbers are often required
- Healthcare: privacy notices where patient data may be discussed
- Legal: privilege notices on client correspondence
Practical setup
Apply disclaimers by group rather than to everyone, so the finance team's regulatory text does not appear under a designer's signature, and so translations can follow the region a person works in.
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